Free tool · for team leads & small-business owners
PTO / Absence Tracker Starter
Leave lives in too many places — an email here, a text there, the rest in your head. This free starter gets a month of it into one tab: log who's off, the leave type, and the dates, and it counts the working days for you and tallies each person's days off. It's the habit that makes the whole thing work — log it once — and a real taste of the full tracker before you upgrade to live balances and a coverage calendar.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Logs every absence on one tab — person, leave type, start and end dates — with dropdowns and the working-day count filled in for you.
- Tallies each person's days off for the month, so you can see how much each person has taken at a glance.
- Comes pre-loaded with a small fictional team so you can see it working, then overwrite it with your own.
- Opens in Excel, Google Sheets, and LibreOffice — no macros, no signup, nothing saved anywhere but your own file.
Own it, don't rent it
Ready for balances and coverage, not just a log?
This starter logs one month. The full PTO / Absence & Coverage Tracker keeps each person's PTO balance — allowance, approved, pending, and remaining — draws a day-by-day team calendar that flags every day coverage drops below your minimum, and adds a year overview and four plain-English guides, in one owned spreadsheet (Excel, Google Sheets, or LibreOffice).
A one-time purchase you keep and reuse across your whole team — the structured tracker between a blank spreadsheet and a rented per-seat HR platform.
A record-keeping template, not payroll software, and not HR, legal, or employment advice. The example team is fictional and illustrative. Free to use; please don't resell or redistribute.