Free tool · for volunteer coordinators & team leads
Volunteer Roster Starter
A volunteer roster is a sign-up sheet that lists the roles a service needs and who's covering each. This free starter gives you a clean, owned one for a single service or event: list the roles, set how many you need, and write in who's serving each. Download it, fill it in, and keep it — no signup.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- A single-service roster: every role you need, how many volunteers it takes, and space for who's serving and a backup.
- Flags the roles that usually need a background check or other clearance, so you don't roster an uncleared volunteer by mistake.
- Comes pre-loaded with a typical role list — for churches, nonprofits, and community groups — that you overwrite with your own.
- Opens in Excel, Google Sheets, and LibreOffice — no macros, no signup, nothing saved anywhere but your own file.
Own it, don't rent it
Want to know who's trained, not just who signed up?
This free roster covers one service. The full Volunteer Skills & Scheduling Matrix adds the parts that save you the scramble — a readiness Skills Matrix showing who's actually trained for each role, a multi-service schedule that flags which services are still short, a coverage-gaps recruiting list, clearance tracking, and four plain-English guides, in one owned spreadsheet for Excel, Google Sheets, or LibreOffice, with a one-click Google Sheets copy.
A one-time purchase you keep and reuse across every service — the owned board between a paper sign-up sheet and a rented per-seat volunteer app.
A record-keeping and scheduling template, not HR, legal, or safeguarding advice, and not a safeguarding policy. Which roles need a background check is set by your own policy and the law where you operate. The example roles are illustrative. Free to use; please don't resell or redistribute.