Free tool · for agency & studio managers
Team Load Starter Checker
The fastest way to see whether your team has room this month. List your people, their available hours, and the hours booked this month, and this free single-tab checker computes each person's utilization and flags who's Over (booked past 100%), Low (room to take more), or OK — with a team total. Download it, fill it in, and see the load at a glance.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Nets each person's booked hours against their available hours and shows their utilization as a percentage.
- Flags every person Over (booked past 100%), Low (under your target), or OK — in plain words, not just color.
- Totals the team: overall utilization, and how many people are over-allocated this month.
- Comes pre-loaded with a small fictional team so you can see it working, then overwrite it with your own.
- Opens in Excel, Google Sheets, and LibreOffice — no macros, no signup, nothing saved anywhere but your own file.
Own it, don't rent it
Want the whole picture, not just this month?
This free checker nets one month by hand. The full Team Capacity & Utilization Planner does the rest — book people onto projects month by month and it nets every assignment for you, forecasts six months of capacity so you see the first month you run tight, and rolls it up into an Overview dashboard of team utilization and spare capacity. Plus four guides, in one owned spreadsheet (Excel, Google Sheets, or LibreOffice).
A one-time purchase you keep and reuse every planning cycle — the structured workbook between a blank spreadsheet and a rented per-seat resourcing app.
A planning tool, not payroll or billing software, and not HR, tax, or legal advice. Utilization is booked hours divided by the available hours you set. The example team is fictional and illustrative. Free to use; please don't resell or redistribute.