Free tool · for apprenticeship sponsors & trainers
Single-Apprentice Hours Log
The first step in keeping an apprenticeship audit-ready is simply logging the hours as they happen. This free log does that for one apprentice on a single tab — record the date, the competency or task, the hours, and who trained it, and it keeps a running total against their required hours, so you always know how far along they are. It opens on a worked example you overwrite with your own. Download it, fill it in, and start building a record that holds up.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Logs one row per block of on-the-job hours: date, competency or task, hours, trainer, and notes.
- Totals the hours logged automatically and shows the hours remaining against the required total you set.
- Comes pre-loaded with a real worked example — one apprentice's logged hours — so you can see it working, then overwrite it with your own.
- Opens in Excel, Google Sheets, and LibreOffice — no macros, no signup, nothing saved anywhere but your own file.
Own it, don't rent it
Need sign-offs, competency progress, and completion readiness?
This free log tracks hours for one apprentice. The full Apprenticeship / OJT Training-Hours Logbook adds the audit engine — a competency framework, mentor and supervisor sign-offs with dates, a per-competency progress rollup, the related classroom (RTI) hours, and a Dashboard that flags each apprentice Ready for completion, Nearly there, or In progress — for a whole program, in one owned 7-tab workbook (Excel, Google Sheets, or LibreOffice) plus four guides.
A one-time purchase you keep and reuse for every apprentice — the structured workbook between a blank spreadsheet and a rented apprenticeship-management platform.
A record-keeping template, not legal, compliance, or registration advice, and not affiliated with or endorsed by the U.S. Department of Labor, any state apprenticeship agency, or any Registered Apprenticeship program. The example apprentice and hours are fictional and illustrative. Free to use; please don't resell or redistribute.