Templates for Personal Trainers.

A curated set of 3 spreadsheets — and the guides that go with them — for independent personal trainers and fitness coaches running a practice by hand. See how much of the money you've taken is still owed back as sessions, which packages will run out at each client's real pace, and what each client actually earns you per hour.

The coaching is the easy part — the package balances are what slip

You know how to program a session. What's harder to keep straight is the business behind it: how many sessions you still owe on packages that are already paid for, whose block is about to run out or lapse, and what happens to a late cancel at 7 a.m. Those balances quietly leak money from a training practice. The tools in this collection are built around that reality — a workbook that applies your cancellation policy from the hours of notice, tracks unearned sessions, and works out each client's effective hourly rate once travel, admin, fees and late cancels are counted.

New to running packages? Start with what a training package is, weigh a spreadsheet vs personal training software, see how lesson studios handle the same late-cancel question in a makeup-lesson policy, or track every client's sessions left and expiry date free with the Trainer Package Balance Tracker.

None of this replaces the app your clients use for workouts. It sits beside it, as the part of the business you own: the sheet that answers "what do I owe, and what am I really earning" without a monthly subscription.

The guides below are written for solo makers and small service businesses, not trainers specifically: how a service business works out what a billable hour really costs, going from side hustle to full time, and the small stack of tools a one-person business actually needs.