Free tool · for couples planning a wedding
Wedding Guest-Count Budget Calculator
Most of a wedding budget hangs on one number, and it is usually the number still changing. Type your guest count into this free one-tab wedding budget calculator, add your per-guest lines and fixed costs, and it totals everything with one tax-and-service rate and tells you whether you are over or within your ceiling. It opens on a fictional example wedding, so you can see it working before you type over it with your own figures.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Multiplies each per-guest line by the guest count you type, with one combined tax-and-service rate on top.
- Adds your fixed costs, which stay put when the guest count changes.
- Totals it all and says in one sentence whether you are over your ceiling or within it, and by how much.
- Shows each line's share of the total, so the lines that carry the budget stand out.
- Opens pre-filled with a fictional example wedding. Every name and price is invented, and you type over them.
- A standard Excel-format (.xlsx) spreadsheet with ordinary formulas, no macros and no signup. We checked its formulas in LibreOffice.
Related reading
- Wedding-Venue Web Scorer Still choosing the venue? Rate two side by side against five criteria.
- 7 money conversations to have before you get married Debt, joint accounts and prenups: the money talks to have as a couple.
Own it, don't rent it
Want the guest list to drive the budget?
This free calculator runs on one guest count you type by hand. The full Wedding Planning Workbook starts from the guest list itself, so the head count comes from your guest list rows. It prices every line with its own tax, service and minimums, and tells you what cutting guests really saves. Then it follows the money: vendor payments, the months they fall due, and what each contributor owes in each month. Eleven linked tabs in Excel and Google Sheets, with a guide, a vendor-quote playbook and printable sheets.
A one-time purchase you keep, not an app you rent until the wedding is over.
A planning tool, not financial, tax or legal advice. The example wedding, its names and its prices are invented and are not a benchmark. Free to use and share.