Free tool · for record collectors
Vinyl Collection Tracker — Free Starter
A shelf out-runs your memory faster than you'd think. You stand in a shop genuinely unsure whether you already own the album in your hand, and the record you meant to hunt down has been a note on your phone for two years. This free starter is one spreadsheet tab: a row per record with the artist, the title, the format and the year, and one column that says whether you have it or you want it. That single flag is why the shelf and the wantlist belong in the same file — the record you're about to buy sits right underneath the ones you already own. Three counts along the top keep themselves current.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- One row per record — artist, title, format, year, a have/want flag, and a notes column, with a format dropdown so your data stays tidy.
- Keeps a live count of the records you have, the records you're still hunting, and how many formats you're collecting across.
- Puts the wantlist in the same tab as the shelf, so you can check both standing in a shop before you buy something twice.
- Comes pre-loaded with a small fictional collection so you can see it working, then overwrite it with your own.
- Opens in Excel, Google Sheets, and LibreOffice — no macros, no signup, and nothing in the file ever leaves your computer.
- One tab, 100 rows, and no valuation — it counts what you type in; it does not look anything up. Grading and what a copy is worth are the paid workbook’s job.
Related reading
Own it, don't rent it
Want your shelf valued at the grades you gave it?
This free starter counts your records and separates the shelf from the hunt. The full Vinyl & Music Collection Tracker puts a value on them, starting from a near-mint figure you set yourself. Grade the record and the sleeve separately on an eight-point scale built on the grades collectors use — Still Sealed down to Poor/Fair — and a grade-adjusted value falls out of your own near-mint figure — a copy you'd pay $80 for in near-mint condition, in Very Good media and a Very Good Plus sleeve, comes out at $18.00, and the workbook says so before you pay. The Wantlist turns an asking price into a verdict against both your own fair value and the ceiling you set at home in a calm moment, and a duplicate guard checks the catalog number first, so “you own it on another format” turns up before the money leaves your hand. A ten-second play log becomes cost per play, a rotation flag for the records gathering dust, and how much of your stylus’s rated life you have used up. Seven connected tabs, a live dashboard, three PDF guides including a pocket wantlist card, and a one-click Google Sheets copy.
A one-time purchase you keep — the owned workbook between a blank spreadsheet and a rented collection app.
A personal collection log, not an appraisal, a price guide, or investment advice — it counts what you type in, and neither this starter nor the paid workbook looks up, fetches, or estimates what anything is worth. The example collection is fictional and illustrative; every artist and album title in it is invented. Free to use; please don’t resell or redistribute.