Free templates · for renters & homeowners
Free Repair Request Letter & Quote Templates
It is almost never the repair that is hard. It is the message. You open a blank reply box, write three sentences, delete them, and put it off for another week. These are two messages nearly every household needs sooner or later — asking a landlord for a repair in writing, and asking several contractors to quote the same job — and each one comes twice: as a fill-in template with every blank in brackets, and written out in full so you can see how one actually reads. They are message templates, not legal advice: what a landlord must repair, and how quickly, is set by your lease and by state and sometimes local law.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Gives you the repair request letter that starts a dated record: what is wrong, when you first noticed it, what has changed since, and three specific access windows so the scheduling problem does not quietly land back on you.
- Gives you the contractor quote request that makes two quotes comparable — the same job described in the same words, with labor and materials broken out, extras named, and a validity period asked for.
- Shows each one written out in full for an invented household, so you can see the tone before you write a word: how firm is too firm, how much detail is enough, and where a sentence should stop.
- Carries the before-you-write list for each — the three or four facts to have in hand first, the step that is easiest to skip and the one that makes a message easiest to act on.
- Tells you the channel to send each by, a realistic wait before a silence becomes a fact worth writing down, what a good reply looks like, and what to do if nothing comes back.
- Shows you how to use a template, too — which brackets you fill in, which ones are a whole clause to keep or delete, and which are asking you to pick one.
- PDF, US Letter — read it on screen and copy the message, or print it and fill it in by hand. Nothing to sign up for, nothing saved anywhere but your own copy.
Own it, don't rent it
Want the other thirty-five letter templates?
These are 2 of 37. The full bank covers nine situations end to end — contractors, renting and deposits, bills and utilities, warranties and recalls, movers and deliveries, insurance and medical billing, neighbors and the HOA, handing over keys, and escalation — with every template also written out in full, so 74 written messages in all. It adds the Start Here playbook (the six rules, a twelve-pair rewrite gallery, what “in writing” actually means, and the escalation ladder), nine print-and-fill worksheets in US Letter and A4, 37 plain-text files so a message pastes into your email clean, and a searchable Excel index — 117 pages across four PDF books.
A one-time purchase you keep and can edit — files that sit on your drive rather than a template page that changes, gets gated, or quietly disappears.
Message templates and general guidance for writing clearly and keeping a record — not legal advice, and not a substitute for it. What a landlord is obliged to repair and how quickly, and what a contractor owes you, are set by state and sometimes local law and vary sharply; nothing here tells you what your rights are. For anything where real money or your housing is at stake, talk to a local attorney, a legal-aid clinic, or a tenants' service first. Free to use; please don't resell or redistribute.