Free spreadsheet · for cleaning & home-service businesses
Free Recurring Job Schedule Planner
A book of recurring clients is easy to run out of a phone and impossible to see. This free one-tab planner turns it into two numbers you can act on: what your regular work bills over a year, and who is due next. Enter each client once with a frequency and a price, type the date you last went, and it works out the visits a year, the annual revenue, and the next-due date — then you sort by that column and the top of the list is next week's route. It arrives pre-filled with a worked example so nothing is blank on the first open.
Take it with you — free, no signup
Direct download. No email, no account — just the files.
What it does
- Turns a frequency (weekly, every two weeks, every four weeks, and six more) into visits a year and days between visits, from a lookup table you can extend.
- Computes each client's annual revenue at today's price and cadence, and totals your whole book.
- Works out the next-due date from the last visit — sort by it and you have built next week.
- Arrives pre-filled with a ten-client worked example; clear it and enter your own.
- Opens in Excel, Google Sheets, or LibreOffice. A file you keep, with nothing saved anywhere else.
Own it, don't rent it
Want to know which of them actually make money?
This free planner tells you what your book bills. It cannot tell you what any of it earns — that needs your cost per hour and the drive time each stop consumes. The full workbook works out what an hour of your own time costs, then charges every visit its real clock hours, drive included, plus crew and supplies: profit, margin, dollars per hour of your day and a colored status on every client, route density by service day and by zone, a quote builder, supplies costed per use, a job log, and a dashboard — nine connected tabs plus four guides, in Excel, Google Sheets, or LibreOffice.
A one-time purchase you keep and reuse on every client and every quote — the structured workbook between a blank spreadsheet and a rented monthly field-service app.
A business reference, not licensed tax, accounting, legal, or employment advice. Every figure in the example is illustrative — your own numbers and your local rules make it real. Free to use; please don't resell or redistribute.