Templates for Airbnb & Vrbo Hosts.

Profit and operations tools for short-term rental hosts who run their own stays across Airbnb, Vrbo, Booking.com, and direct bookings. See the true profit on every stay, compare your listings on occupancy and RevPAR, keep the turnover tight, and walk into tax season with your Schedule-E categories already sorted.

Know what every stay actually made

A host's quiet problem is that a full calendar isn't the same as profit. A booking runs a gauntlet — the channel's cut, the cleaner, the turnover supplies, and the lodging tax — before any of it is really yours, and a one-night stay still pays for a whole turnover. No channel dashboard nets that out, because none of them know what you pay your cleaner. The tools here track the whole story, so you know which stays, which channels, and which listings are actually carrying the business.

New to the per-stay math? Start free with the STR Profit Calculator — no signup — then read what RevPAR is and why it's the fair way to compare your listings.

Working out a real stay? Follow the how to calculate Airbnb profit tutorial, or weigh a spreadsheet vs Airbnb management software for the stage you're at.

Recommended tool

1 template

An owned workbook that nets every stay after channel fees, the cleaner, and tax; computes occupancy, ADR, and RevPAR per listing; runs a six-stage turnover checklist and supplies par list; and rolls up a Schedule-E year-end summary — in Excel and Google Sheets.

Where we fit

Most tools force a choice between a blank spreadsheet you build from scratch and a monthly app that's overkill. Ardent Workshop is the rung in between — structure you own.

  1. Blank spreadsheet

    Free, but you build and maintain every formula, tab and layout yourself.

    • Free
    • Infinite setup
    • No structure
  2. You are here

    Ardent Workshop

    Owned, structured, connected workbooks — a one-time price, yours to keep.

    • One-time price
    • Structured & connected
    • Yours to own

  3. Generic SaaS app

    Powerful, but overkill, rented and locked-in — built for someone bigger than you.

    • Monthly rent
    • Overkill
    • Lock-in

Running an operation that's genuinely outgrown the file? Ardent Seller isn't the generic SaaS app this ladder warns about — it's maker-first software built by the same workshop: your data stays yours, you can start free or pay as you go with no subscription required, and it's sized for your operation, not someone bigger. The platform to graduate to when a spreadsheet honestly can't keep up.

Reading list

Turning a side income into a real operation, and getting your rental numbers ready for tax season — written for people who run the work by hand.