Free tool · for makers who take custom orders
Home Baker’s Order & Delivery Tracker
Custom orders go wrong in the gap between “yes I can do that” and the week it’s due — the deposit nobody logged, the allergy in a DM thread, the decorating day that turned out to be the same day as the delivery. This free Excel order book keeps all of it in one row per order, and works the dates backwards for you.
Take it with you — free, no signup
Hosted free on Ardent Seller, our software for makers. No email, no account — the download is right there on the page.
What it does
- An Orders tab — one row per order with order number, date booked, customer and contact, items and quantity, dietary needs and allergens, subtotal, deposit and balance due.
- Drop-down status pickers that move an order from Inquiry through Confirmed, Deposit Paid, In Production, Ready and Delivered to Paid in Full.
- A Production Calendar that pulls every confirmed order and computes Bake Day, Decorate Day and Shop By — with rows flashing red when a delivery is 0–2 days out.
- A Customers tab that rolls up totals per customer — orders, total spend, average order value and last-order date — so your repeat buyers are visible.
- Pre-loaded with a working example you can replace with your own order book.
Own it, don't rent it
Want the forms and scripts too?
This free tracker is the order book. The full kit is the whole workflow around it — the intake form that gets the brief right first time, a custom-order agreement and deposit terms, the message templates for every stage from quote to delivery, a production schedule, and the approval and revision points that stop a commission drifting.
A one-time purchase you keep order after order — the owned workflow between a DM thread and a commission that quietly loses money.
A record-keeping template, not legal, food-safety or tax advice. Allergen disclosure, cottage-food rules and labelling requirements are set where you live and are yours to confirm. The example data is fictional. Hosted free on Ardent Seller, our software for makers. Free to use; please don’t resell or redistribute.